In today’s fast-paced business environment, efficient collaboration, seamless document management, and effective internal communication are no longer luxuries – they are necessities. That’s where Microsoft SharePoint comes in. As a core part of Microsoft 365, SharePoint offers businesses in Kochi, Kerala, and around the world a powerful platform to revolutionize how they work.
At Webartistic Technosol, we help organizations of all sizes, from small businesses to large enterprises, implement and optimize SharePoint solutions that drive productivity and innovation.
What is SharePoint, Simply Put?
Think of SharePoint as your company’s central hub for teamwork and information. It’s a web-based platform that helps your team:
Store and Organize Documents: Keep all your files in one secure, accessible place. No more searching through email attachments or local drives!
Collaborate Seamlessly: Work together on documents in real-time, share ideas, and manage projects with ease, no matter where your team members are located.
Automate Business Processes: Streamline repetitive tasks like approvals, feedback loops, and data collection, saving time and reducing errors.
Create Internal Websites (Intranets): Build a central portal for company news, policies, announcements, and shared resources, keeping everyone informed and engaged.
Why Your Business Needs SharePoint
The benefits of implementing a robust SharePoint solution are tangible and far-reaching:
Enhanced Collaboration & Productivity:
Co-authoring: Multiple team members can edit the same document simultaneously, seeing changes in real-time. This speeds up reviews and finalization.
Team Sites: Create dedicated spaces for departments or projects, complete with shared calendars, task lists, and discussion boards.
Integration with Microsoft Teams: All files shared in Microsoft Teams chats and channels are automatically stored in SharePoint, creating a seamless experience for team collaboration.
Streamlined Document Management System:
Centralized Storage: A single source of truth for all your documents, accessible from any device.
Version Control: SharePoint automatically tracks changes to documents, allowing you to view previous versions and restore them if needed. This eliminates “final_final_v2.docx” headaches!
Powerful Search: Quickly find any document using keywords, file names, or even content within the documents.
Metadata Tagging: Organize files with custom tags that describe their content, making them even easier to find and categorize.
Improved Communication & Knowledge Sharing:
Company Intranet: Build a dynamic intranet portal to share company news, announcements, employee directories, and essential resources.
Knowledge Base: Create wikis and knowledge articles to centralize company policies, best practices, and frequently asked questions, empowering employees to find answers themselves.
Security and Compliance:
SharePoint offers robust security features, including granular permissions, data encryption, and integration with Microsoft 365 security tools, helping your business meet compliance standards and protect sensitive information.
Scalability and Flexibility:
Whether you’re a startup or a growing enterprise, SharePoint can scale with your needs. You can start small and expand its features and storage as your business evolves.
SharePoint Online vs. SharePoint On-Premises: A Simple Choice
When considering SharePoint, you’ll often hear about SharePoint Online and SharePoint On-Premises.
SharePoint Online (Cloud-Based): This is part of your Microsoft 365 subscription. Microsoft handles all the technical infrastructure, updates, and maintenance. It’s the most common choice for flexibility, lower upfront costs, and constant access to the latest features.
SharePoint On-Premises: This version is installed and managed on your own servers. It offers more control over customization and data, but requires significant IT resources for setup, maintenance, and updates.
For most modern businesses, especially SMEs in Kerala, SharePoint Online offers the ideal balance of powerful features, ease of management, and seamless integration with other Microsoft 365 tools like Teams and OneDrive.
5 Frequently Asked Questions about SharePoint
What’s the best way to organize documents in SharePoint?
Use a combination of well-structured document libraries, folders (where logical), and especially metadata (tags) to categorize your files. This makes them easier to find and manage.
Can I access SharePoint from anywhere?
Yes, with SharePoint Online (part of Microsoft 365), you can access your documents and sites from any web browser or via the SharePoint mobile app on your smartphone or tablet, as long as you have an internet connection.
How does SharePoint help with team collaboration?
SharePoint enables real-time co-authoring on documents, shared team calendars, task lists, and integrates seamlessly with Microsoft Teams, providing a central space for conversations and file sharing.
Is SharePoint secure for my business data?
Absolutely. SharePoint, especially SharePoint Online, comes with robust security features, including advanced encryption, multi-factor authentication, and granular permission controls, all managed by Microsoft’s enterprise-grade security infrastructure.
Do I need a big IT team to manage SharePoint?
For SharePoint Online, no. Since Microsoft handles the underlying infrastructure and updates, your IT team (or an expert partner like Webartistic Technosol) can focus on configuring the platform for your specific business needs, managing users, and training, rather than server maintenance.
Empower Your Workforce with Webartistic Technosol
At Webartistic Technosol, located in Kochi, Kerala, we are dedicated to helping local and national businesses harness the full power of SharePoint. Whether you need assistance with SharePoint implementation, migration services, custom SharePoint development, or ongoing SharePoint support, our team of experts is ready to transform your digital workplace.
Ready to streamline your operations and boost collaboration with SharePoint? Contact Webartistic Technosol for a consultation today!
